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Administrative Assistant - Virginia Beach in Virginia Beach, VA at The Franklin Johnston Group

Date Posted: 6/18/2018

Job Snapshot

Job Description

JOB DESCRIPTION:
The Administrative Assistant will provide support to our office management team.  Essential functions will include daily and weekly tasks aimed to enhance and support the needs of the business.  Because The Franklin Johnston Group provides many services to the public, it is essential that the Administrative Assistant is able to treat all clients, tenants, prospects, etc. with the attention they deserve by reflecting a friendly, courteous manner and by expediting calls to the proper parties.  This skill is essential as all clients, tenants, and prospects, etc. are vital to the success of our firm.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein.  Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.
  • Order and stock all office supplies
  • General receptionist duties
  • Filing and scanning
  • Administrative duties as assigned
  • Any deliveries or pickups from clients and vendors
REQUIREMENTS: 
Operation of the following business machines: computer system, telephone system, facsimile, copier/scanner, adding machine, and mail equipment.  Working knowledge of Microsoft Word, Excel, Outlook, and general knowledge of Windows and internet. Ability to adapt to changing job needs easily and to maintain advance skill level as technology advances.
•           Proficient in Microsoft Office particularly Outlook, Excel, Word, and Power Point.
•           Ability to multi-task and make effective use of time.
           Punctual and dependable.
•           Personable and well-groomed appearance
•           Maintain positive and professional manner.
•           Professional telephone etiquette.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, be well organized with a customer service oriented attitude. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND TRAINING: High School Diploma or Equivalent.  Some college preferred or relevant work experience applicable to position
LANGUAGE SKILLS: Ability to read and comprehend instructions, correspondence and memos.  
MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.
TRAINING, CERTIFICATES, LICENSES AND DESIGNATIONS: Fair Housing must be completed within 1 day of hire. Preventing Sexual Harassment, Workplace Harassment and Drug Free Workplace courses must be completed within 7 days of hire.
REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the team member is regularly required to use hands to finger, handle, or feel and talk or hear.  The team member frequently is required to stand, walk, sit, and reach with hands and arms.  The team member is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.  The team member must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the team member is frequently exposed to outside weather conditions.  The noise level in the work environment is usually moderate.
CORPORATE INTEGRITY: All team members in all positions are expected to act professionally at all times, including but not limited to treating others with respect, valuating diversity, supporting team/community goals, following company policies and procedures and fostering company core values.
The Franklin Johnston Group is an Equal Opportunity Employer.